How do I share my class schedule (busy/free time only)?

You must first export your schedule from Banner. For instructions, click here: How to export your class schedule. 

To facilitate scheduling of team and group activities, you have the ability to import your class schedule into the Outlook calendar. This will allow you to share your availability for meetings/activities with classmates, and the faculty and staff of the institution. By default, items on your calendar will show your time as ‘Busy’ to others and not reveal any other details about why that time is marked busy. This busy information is also available in the EMS room scheduling system.


- Office365

  1. Go to and sign in using your Rose-Hulman email address.
  2. Open the Outlook application.
  3. Click the menu icon at the top left side of the page and select 'Calendar'.
  4. Click add calendar -> from file.
  5. Use the file browser to locate the {username}.ics file you would like to import and click open.
  6. Click the Save icon.

- Outlook

  1. Open outlook and go to the calendar.
  2. Click on File -> Open & Export -> Import/Export
  3. Select 'Import an iCalendar (.ics) or vCalendar file (.vcs)' and click Next.
  4. Navigate to the {username}.ics file in the browser, select it, and click OK.
  5. Select either 'Open as new' to open the imported calendar as a separate calendar, or select 'import' to import the calendar into your own calendar.